Your invoices shouldn't take longer to process than they do to create
We built SagionMind after watching businesses waste weeks on invoice admin that should take hours. Not some flashy AI promise—just solid automation that actually works with your existing systems and the way your team already operates.
See How It Works
The invoice backlog problem nobody talks about
Most Australian businesses handle invoices the same way they did fifteen years ago. Scanning, filing, chasing approvals through email chains. It eats time you don't have.
Manual data entry mistakes
Someone types the same supplier details for the hundredth time and gets one digit wrong. Payment bounces. Supplier calls. Your AP team spends an afternoon fixing something that should never have been manual in the first place.
Approval bottlenecks
An invoice sits in someone's inbox for a week because they're traveling or just busy. Meanwhile, your early payment discount window closes and late fees start accruing. Everyone's frustrated but nobody has a better system.
Lost documentation
Six months later, audit time rolls around and you can't find the backup for a particular payment. Was it in email? The shared drive? Someone's desk drawer? The search takes hours when it should take seconds.
Duplicate payments
A supplier sends the same invoice twice with slightly different formatting. Without automated checking, both get paid. Now you're chasing refunds and explaining how it happened to management.
How we actually solve this
We don't replace your accounting system. We don't force you to change suppliers. We just handle the messy middle part where invoices arrive and need to get into your system accurately.
What happens automatically
- Invoices arrive via email or upload and get read immediately—no matter what format
- Data extraction pulls supplier details, line items, amounts without manual typing
- System checks against your purchase orders and flags any mismatches
- Routing sends invoices to the right approver based on your actual approval rules
- Integration pushes approved invoices straight into your accounting platform
What you still control
- Final approval decisions—automation presents the info, you decide
- Exception handling for invoices that need human judgment
- Supplier relationship management and payment timing
- Audit trail access with full documentation whenever you need it
- System configuration as your business processes evolve
Getting started is simpler than you'd expect
Most clients are processing invoices through SagionMind within two weeks. We handle the technical setup while you focus on mapping your existing approval workflows.
Discovery Session
We spend an hour understanding how your AP team currently handles invoices. What works, what doesn't, where the bottlenecks actually happen in your specific workflow.
System Configuration
Our team connects SagionMind to your accounting platform and email systems. We configure approval rules, supplier matching logic, and exception handling based on your actual needs.
Parallel Processing
You process invoices both ways for two weeks—your old method and through SagionMind. This gives your team confidence before you fully transition and lets us fine-tune any edge cases.
Real scenarios we handle every day
These aren't hypothetical use cases. They're actual situations our clients deal with regularly, and how SagionMind makes them manageable.
Multi-location approvals
A construction company with sites across three states needs different approvers depending on project and amount. SagionMind routes each invoice correctly without manual sorting.
Format variations
One supplier sends PDFs, another uses scanned images, a third emails Excel spreadsheets. The system reads all of them and extracts data consistently regardless of format differences.
PO matching complexity
When invoices arrive for partial deliveries or include line items from multiple purchase orders, automated matching saves hours of cross-referencing and prevents payment errors.