Invoice Processing That Actually Works
We built our automation platform because we were tired of watching businesses drown in paperwork.
Every week, Australian businesses process thousands of invoices manually. Data entry errors pile up. Approval workflows get stuck. Payment deadlines get missed. We spent three years figuring out how to fix this properly.
What We Actually Do
Most invoice automation tools promise magic but deliver headaches. Ours handles the boring stuff that takes up your team's time.
When an invoice arrives—email, scan, or PDF—our system reads it. Not just the header info, but line items, tax calculations, purchase order matches. The data gets validated against your rules, routed to the right approvers, and queued for payment.
We've processed over 2.3 million invoices since launching in February 2023. The system learns from corrections, so accuracy improves with use.
- Capture data from invoices in any format—no template setup needed
- Match invoices to purchase orders and flag discrepancies automatically
- Route approvals based on amount thresholds, cost centres, or vendor type
- Export directly to Xero, MYOB, or your existing accounting system
- Track processing status in real-time with mobile notifications
Services Built Around Real Problems
We don't offer one-size-fits-all packages. These services address specific pain points we've seen across hundreds of Australian businesses.
Invoice Data Extraction
Our OCR engine handles invoices from Australian suppliers in all formats. Scanned PDFs, photos from phones, email attachments. The system extracts vendor details, line items, GST calculations, and payment terms without manual setup.
- Multi-format document processing
- Automatic field recognition and validation
- Exception handling for unusual formats
- Historical data learning for supplier patterns
Purchase Order Matching
Three-way matching between purchase orders, invoices, and receipts happens automatically. The system flags price differences, quantity mismatches, or missing POs before processing. You set tolerance thresholds—we handle the checking.
- Automated three-way matching logic
- Configurable tolerance parameters
- Exception reporting with clear explanations
- Batch processing for high-volume periods
Approval Workflow Automation
Set rules once and forget about them. Invoices route to the right people based on amount, department, vendor category, or custom criteria. Mobile approvals mean no bottlenecks when managers are out of office. Automatic escalation prevents delays.
- Multi-level approval routing based on business rules
- Mobile notification and approval interface
- Automatic escalation after set timeframes
- Audit trail for compliance requirements
Accounting System Integration
Direct connection to Xero, MYOB, QuickBooks, or SAP Business One. Approved invoices export with correct coding, tax treatment, and payment scheduling. Two-way sync keeps everything current without duplicate entry.
- Native integrations with major Australian platforms
- Automatic chart of accounts mapping
- Real-time synchronisation of vendor records
- Error handling with clear resolution steps
Straightforward Pricing
Monthly subscription based on invoice volume. No setup fees, no long-term contracts. All prices in Australian dollars excluding GST.
Starter
- Up to 200 invoices monthly
- Email and PDF capture
- Basic approval workflows
- One accounting system connection
- Email support (business hours)
- Standard data extraction
Professional
- Up to 1,000 invoices monthly
- All capture methods included
- Advanced multi-level workflows
- Multiple system integrations
- Priority phone support
- Purchase order matching
- Custom field extraction
- Mobile approval app
Enterprise
- Unlimited invoice processing
- Dedicated account manager
- Custom workflow development
- API access for integrations
- 24/7 priority support
- Advanced analytics dashboard
- Custom reporting tools
- Onsite training available
How Implementation Works
Most clients are fully operational within two weeks. Here's what the process looks like from our first conversation to go-live.
Initial Setup and Analysis
We start with a review of your current invoice processing. How many invoices do you handle monthly? What systems do you use? Where do bottlenecks occur? This takes about an hour and helps us configure the right settings from day one.
System Configuration
Our team sets up your account with your approval rules, vendor list, and accounting system connection. We configure field mapping, set tolerance thresholds for PO matching, and establish user permissions. Most of this happens in the background—you review and approve the setup before we proceed.
Testing and Training
We process a sample batch of your actual invoices to verify everything works correctly. Then we run training sessions for your team—usually one hour for processors and thirty minutes for approvers. Training is hands-on with your real data, not generic examples.
Go-Live and Support
Once you're comfortable, we switch on live processing. For the first month, we monitor closely and make adjustments based on how your team actually uses the system. Support response times are fastest during this period—we want to catch any issues early.